Library News

Library Board Accepting Request for Proposals (RFP) for Two Self Checks Stations

Posted June 02, 2011 B By Heidi Aigler

Proposal submission deadline is 10:00 a.m. on Friday, June 10th.

GENERAL INFORMATION - The East Brunswick Public Library hereby is submitting a Request For Proposals for two self-service checkout stations that desensitize electro-magnetic (EM) security strips and media overlays and checkout items using barcodes.    The self check stations must both include a cash/coin acceptor and a credit/debit card fine and fee payment system.    The self check stations should not include media case un-lockers.

In accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and, in particular with the Competitive Contracting Sections of that law, N.J.S.A. 40A:11-4.1 through 40A:11-4.5, inclusive, and N.J.A.C. 5:34-4.3 and related provisions, the East Brunswick Public Library (“The Library”) wishes to receive proposals from vendors for two self-check systems for The Library.  The Contract will give the vendor the right to sell two self-check systems to the library.

All prospective bidders are informed that this Request For Proposals is subject to all approvals required by law.

This RFP and all attachments constitute the documentation required under N.J.S.A. 40A:11-4.4.  The methodology of awarding of a competitive contract is developed in a way that is intended to meet the specific requirements of The Library.  In accordance with N.J.S.A. 40A:11-4.4(d), all proposals and contracts shall be subject to the provisions of N.J.S.A. 52:25-24.2 requiring submission of a statement of corporate ownership and the provisions of N.J.S.A. 10:5-31 et seq., concerning equal employment opportunity and affirmative action.

In accordance with N.J.S.A. 40A:11-4.5, a notice of the availability of request for proposal documentation shall be published in an official newspaper of the Township of East Brunswick at least twenty (20) days prior to the date established for the submission of proposals.

In accordance with N.J.S.A. 40A:11-4.5(b), failure to meet the requirements of this RFP may result in The Library disqualifying the vendor from further consideration.

In accordance with N.J.S.A. 40A:11-4.5(d), The Library Board of Trustees reserves the right to reject all proposals for all legal reasons and further reserves the right to award the contract to the vendor, which contract is most advantageous, price and other factors considered.

The Library reserves the right to accept or reject any or all bids, to waive minor irregularities and technicalities, to request rebids on the items and award bids in part or whole as The Library deems it will best serve its interests. The Library reserves the right to waive minor details.
All of the competitive contracting provisions of Chapter 440 of the Laws of 1999 are incorporated herein by reference.


Sealed bids will be received and opened by the Manager of Administrative Services at The East Brunswick Public Library, 2 Jean Walling Civic Center, East Brunswick, New Jersey

BID OPENING DATE:                  Friday, June 10, 2011                  TIME: 10:00 a.m.

Specifications are online here and on file in the Administration Office of The Library. Paper copies may be obtained by prospective bidders during the hours of 9:00 a.m. to 5:00 p.m. at the cost of $5.00. Bids must be enclosed in a sealed envelope marked LIBRARY SELF CHECK PROPOSAL and must have the NAME AND ADDRESS of the bidder on the outside of the envelope.  Bids may be hand delivered or mailed by certified mail to the above-mentioned address.  No other forms will be accepted.

The Library solicits Requests For Proposals (RFPs) under the competitive contracting provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-4.1 through 4.5.  The competitive contracting process shall be administered by MaryEllen Firestone, Director of The East Brunswick Public Library, and by Bertram E. Busch, Esq., Legal Counsel for The East Brunswick Public Library.  In accordance with N.J.A.C. 5:34-4.3(c)(2), MaryEllen Firestone may appoint a committee to assist in the evaluation of the Proposals.

Bidders are required to comply with the requirements of  P.L. 1975, C.127 (N.J.S.A. 10:5-31).  (An act relating to Affirmative Action in relation to discrimination in connection with certain public leases.)

Any entity other than a sole proprietorship submitting a bid, in response to this advertisement, shall accompany such bid with a resolution authorizing its proper officers to submit such a bid and authorize said officers to execute a sale of self-check systems in the event its bid is accepted.

The Library reserves the right to reject any or all bids as in its judgment may be deemed to be most advantageous to The Library, price and other factors considered.  The Library also reserves the right to waive any minor irregularity or technicality.  In the case of tie bids, The Library shall have the authority to award the Lease to the bidder selected by The Library in its sole discretion.

The Library reserves the right to award a Contract to the bidder receiving the most favorable evaluation, subject to compliance with all Proposal documentation.

MaryEllen Firestone 
Director, East Brunswick Public Library

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